About Kilroy Realty, L.P.
- Kilroy (NYSE: KRC) is a leading U.S. landlord and developer with over 17 million square feet of primarily office and life science space with operations in San Diego, Greater Los Angeles, the San Francisco Bay Area, Greater Seattle, and Austin, Texas.
- Kilroy’s Vision is to be a premier and sustainable commercial real estate operator and developer, sought after by tenants, preferred by investors, and respected by competitors.
- Kilroy’s Mission is to create and operate exceptional real estate assets where people live, work, and engage with their communities.
- At Kilroy, our people are our greatest resource. We strive to maintain a culture of continuous growth, recognizing and rewarding performance in all facets of the company. Integrity matters, which means how we operate is just as important as what we deliver. We aim to operate as a cohesive team and believe that diversity of thought and perspective results in better outcomes.
About the Opportunity
This position will be responsible for assisting the Asset Management team on a day to day basis with all aspects of property management for the Sabre Springs and UTC portfolio. This position reports to the Sabre Springs Senior Property Manager.
Opportunity Requirements
- Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
- Accounting experience required and good math skills are essential.
- Must be self-motivated and possess excellent phone etiquette, convey a highly professional manner and must be highly organized.
- Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
Summary of Responsibilities
An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:
- General Administration:
- Coordinate tenant moves.
- Greet tenants and visitors and provide front desk and telephone coverage, in conjunction with the Property Coordinator.
- Maintain project, vendor, and tenant files.
- Work with team on weekly operations meeting, agenda, open items, and preparation of weekly meeting minutes.
- Accounting:
- Payables
- Provide support for Property Coordinator as needed for accounts payable.
- Receivables
- Responsible for running current aging reports on the 5th, 10th, and 15th of each month. Contact tenants via phone and letter for outstanding receivables. Provide Property Manager with status updates
- Ensure Property Coordinator is creating and maintaining account receivables contact list.
- Prepare and track tenant utilities, after-hours lighting and HVAC billings; generate sundry billings in Yardi.
- Generate tenant late fees as needed.
- Assist Property Manager with end of the year CAM reconciliation letters and annual tenant CAM estimate letters.
- Reporting
- Provide Operating Accountant and Property Manager with monthly accrual data.
- Assist with compilation of information/data for annual budget preparation, as needed.
- Support Property Manager on monthly variance reports.
- Prepare and submit Tenant Accounting Adjustment Form’s and Square Footage Adjustment Form’s as needed.
- Review Lease Abstracts from Accounting for Property Manager approval.
- Budgets
- Work with property team in annual budget preparation which can include getting bids and additional pricing, evaluating pricing for correctness and budget input into accounting software. Also work with team to evaluate capital building needs.
- Insurance Compliance:
- Assist Risk Management in obtaining timely renewal or submittal of insurance binders for tenants and vendors.
- Prepare incident report forms and submit to Risk Manager.
- Property Management:
- Assist Property Manager with regular property walks and preparation of punch lists.
- Follow up with vendors to confirm timely completion of punch list items.
- Participate in annual property inspections.
- Process tenant requests for keys and access cards.
- Tenant Relations:
- Assist Asset Management team in coordinating all tenant, property and training events.
- Coordinate signage program, including directory boards, tenant suite signs, floor directory signs, evacuation and restroom signs, etc.
- Prepare and distribute tenant memos and notifications.
- Prepare move-in packages and assist in coordination of tenant move-ins/outs.
- Assist in implementation and compliance of tenant lease obligations.
- Prepare tenant manuals and emergency procedures.
- Educate tenants on project’s recycling program.
- Assist Property Manager in resolving miscellaneous tenant issues.
- Track tenants’ maintenance and repair obligations for tenant-specific equipment
- Vendor Relations:
- Responsible for assisting the asset management team with monthly walk-throughs and follow up requests.
- Monitor outside vendors for compliance of contracts, including coordination with and oversight of security and janitorial staff.
- Liaison with engineering team to complete tenant work orders in a timely manner.
- Assist Asset Management team with the collection of bids for projects, and/or maintenance and repairs.
- Generate and maintain vendor contracts, purchase order documents and vendor files.
- Inspect job site after service has been performed to ensure that work was done to specifications.
- Other duties may be assigned accordingly.
- Payables
What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $70,000 and $75,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.
Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.
Apply for this Position
To apply, email recruiting@recruiting.kilroyrealty.com. Please include the position title in the subject line. No phone calls, please.
EEO/AA/M/F/Vet/Disability Employer.