Construction Document Coordinator (OPP)

Regional Office in San Diego



Opportunity Description: Construction Document Coordinator

Location:  Regional Office in San Diego, CA


About Kilroy Realty

  • Kilroy Realty is a dynamic, $10 billion publicly-traded real estate company that is looking to add to its team of superstars.
  • We believe our diverse team, commitment to excellence, superior growth prospects, premium office and mixed-use properties and our exciting and innovative development platform make us the premier publicly-traded Real Estate Investment Trust on the West Coast and developer, with a major presence in San Diego, Greater Los Angeles, the San Francisco Bay Area, the Pacific Northwest and now Texas.
  • Our collaborative open work environment, dynamic team approach and exciting transactions create continued opportunities for growth and challenge and inspire our employees.
  • As part of our core values, we are committed to sustainability and the environment and, as a result, we are recognized as the North American leader in sustainability.
  • Our team is like our family. We have over 70 years of experience developing, acquiring and managing office and mixed-use real estate assets and have many employees who have been at the company for more than 15 years.
  • We have a promote-from-within culture and accessible executives with open door policies. We consistently encourage our team to facilitate change, leverage technology and recommend process improvement.
  • We have a flexible work attire policy that allows for jeans to be worn every day. We believe in a modern workplace where our goal is to inspire and create opportunity for our entire team.
  • Please visit our website at:


About the Opportunity  

This position reports to the Regional Senior Vice President, Development and Construction Services.


Opportunity Requirements

  • 1-5 years of applicable work experience in a construction environment administering construction contracts and processing of same within the commercial real estate industry.
  • Highly organized, self-starter and proven ability to work under tight deadlines to ensure the
    efficient flow of construction and development documents.
  • Effective oral and written communication.
  • Proven ability to manage time and work priorities.
  • Assertively uncover and solve problems while maintaining a professional approach.
  •  Strong organizational background.
  • Proficient in Microsoft Office, including Word, Excel and Outlook. Proficiency in other construction
    industry standard software packages is a plus. Yardi and SharePoint also a plus.
  • Preferable to have experience working on TI and capital projects in Class A office buildings.


Summary of Responsibilities  

The Construction Document Coordinator supports the project management process and Construction and Development team by performing the following tasks, including but not limited to:

  • Coordination of construction contracts, change orders, professional service agreements and other related contract documents as required.
  • Coordinate the processing of contracts with vendors, including the follow up and communications regarding the timely execution and return of all contracts.
  • Have a working knowledge of all contract documents including Prime Contract and Subcontracts.
  • Coordinate the routing of all contract documents through the Kilroy system.
  • Coordinate insurance certificates with vendors and Kilroy staff as required by contract documents and Kilroy Corporate policies.
  • Generate and maintain reports regarding status of contracts and insurance.
  • Set-up and maintenance of project files, both electronic and paper, for record documentation.
  • Close out of projects including guaranty/warranties, O&M’s and Archiving of records.
  • Provide follow up and follow through in tracking outstanding documents with vendors and internally at KRC.
  • Maintain and update the master project lists and staff notes.
  • Maintain and upgrade various construction documents and forms as needed.
  • Miscellaneous clerical task including letters, mailing and research as needed and assigned.
  • Scanning and mailing for the department as needed.
  • Assist in special projects as assigned by senior management staff and project managers as required.
  • Other duties as required and assigned.


Apply for this Position

To apply, email Please include the position title in the subject line. No phone calls, please.

EEO/AA/M/F/Vet/Disability Employer.